A quality reception for a good customer relationship

A quality reception for a good customer relationship, what you need to know.

The phone reception of a customer service is crucial and strategic for a company. The call center agents responsible for this task are the first ambassadors of the brand or product they represent. For this reason, it is advisable to take care of the customer reception, as it must also guide, advise and inform the customer.
To achieve this, many brands rely on specialized call centers. Here are some tips that can be useful for startups or those who simply want to improve their hosting techniques for a better customer relationship.

A good phone reception leads directly to a good customer relationship.

The phone is one of the first image supports of a brand. A good hearing and empathy are essential. In fact, it is what determines the relationship you will have with your client or potential client.

Therefore, it is advisable to have a smiling voice. This is to reassure the person on the other end of the phone. It may seem trivial, but the tone is very important because it reflects the state of mind. Never make the customer feel like they are bothering you. A customer service representative who accepts a pleasant, warm voice will be more likely to retain customers than one who answers in a sour, angry voice.

The best tools for fast and efficient customer service.

At the same time, it is strongly recommended to pick up the phone at the first ring in order to have a better chance to give the customer confidence. To do this, there are several customer relationship management software packages with features that are tailored to your needs.

For example, there is the very famous Zendesk, which is constantly innovative to help you improve your customer relationship. Or VICIdial, a CRM that is one of the most used in call centers. The list goes on and on, and that’s not what today’s article is about. It is up to you to find the CRM that offers the best support for your call center agents. These tools are essential for any decent customer service because they allow you to manage the waiting time between each call.

 The importance of good customer service.

Thus, the challenges of a quality phone reception can have an impact on the basis of a customer relationship. A dissatisfied customer will more easily move to another location and customer satisfaction starts at the front desk. Do not hesitate to coach your teams to be impeccable. The right distribution of tasks, so that no one is overwhelmed by calls, automatically leads to frustration on the part of the account manager.

Remember, customer satisfaction comes first, but that will only be possible with a team that is proud to reflect your brand or product.


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If you are interested in finding call centers that specialize in customer service, please contact us. You can do so directly on our website by using the contact form.

Jean-Pierre Gagnon
CEO – Prospecto



1-866-885-5750 | info@prospecto.ca

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